Working with Assets

Working with Assets

Assets are the core content items in AV Commons. Learn how to create and manage them.

Asset Types

Projects
Large initiatives that can contain other assets. Use projects to organize related documents and resources.
Documents
Text-based content that goes through the workflow system. Documents can be articles, guides, policies, etc.
Resources
External links, references, and files. Resources are simpler assets for storing useful materials.

Creating an Asset

  1. Navigate to Your Group
    Assets are created within groups. Go to the group where you want to create the asset.
  2. Click "Create Content"
    Select the type of asset you want to create (Project, Document, or Resource).
  3. Fill in Details
    Add a title, description, and any other required fields. An asset number is automatically generated.
  4. Select Workflow Template
    Choose the appropriate workflow template. This determines which approval stages the asset will go through.
  5. Save
    The asset is created in Draft status. You can continue editing before submitting for review.

Asset Actions

Action Description
Check Workflow View the current workflow status and see all stages.
Process Move the asset to the next workflow stage (if you have permission).
Resend Notification Send a reminder to the current assignee.
Note

Assets inherit their access permissions from the group they belong to. Make sure you are in the correct group before creating content.